This section prepares future recruitment privacy information for TOTPX.
Last updated: 27 May 2026
This Recruitment Privacy Information applies to applications, recruiting communication, applicant management, interviews, recruiting-related uploads and potential future recruiting-related activities connected with TOTPX and AnyWareX e.U.
This section supplements the General Privacy Information and focuses specifically on recruiting and application-related processing.
If you apply for a position, internship, collaboration or other opportunity related to TOTPX, we may process personal data necessary to evaluate your application, communicate with you and manage the recruiting process.
Depending on the position and recruiting stage, processing may occur through email communication, forms, recruiting tools, interviews or related systems.
Applicants may submit CVs, resumes, cover letters, certificates, portfolios, references, project examples, links, profile information or other recruiting-related documents.
Uploaded documents may contain personal data such as contact details, education history, professional experience, language skills, technical skills, project history and other applicant-related information.
We may process emails, messages, interview scheduling information, attachments, feedback, communication history and recruiting-related correspondence in order to manage the recruiting process.
Communication data may also be used to coordinate interviews, technical discussions, onboarding-related preparation or follow-up communication.
Recruiting-related data may be processed using email systems, internal recruiting workflows, applicant tracking systems (ATS), collaboration systems or future recruiting management platforms.
If external recruiting or applicant-management providers are used, they may process applicant data on our behalf according to contractual and legal requirements.
Depending on the recruiting context, the following categories of personal data may be processed:
During interviews or technical discussions, we may process notes, evaluations, feedback, scheduling information, technical answers, project discussions or challenge-related information relevant to the recruiting process.
Where applicable, technical assessments, coding examples or project discussions may be reviewed to evaluate suitability for the relevant role or collaboration.
Applicants may voluntarily provide links to public professional profiles or public project repositories, such as GitHub, LinkedIn, portfolio websites or similar platforms.
If such links are provided voluntarily, we may review publicly accessible professional information relevant to the application.
Applicants should generally avoid submitting sensitive personal data unless necessary for the application or legally required.
Depending on the submitted documents, applications may unintentionally contain special categories of personal data, such as health-related information, religious information, photographs, nationality-related information or other sensitive data.
Where such information is processed, this occurs only where legally permitted or based on the applicant's voluntary submission.
If applicants consent or if legally permitted, applicant data may be retained for future recruiting opportunities, future projects, collaboration opportunities or later hiring processes.
Applicants may withdraw such consent at any time with effect for the future.
Applicant data is processed for purposes such as:
Depending on the recruiting context, processing may be based on:
Applicant data is retained only as long as necessary for the recruiting process, legal obligations, documentation requirements or legitimate recruiting-related interests.
Applicants may object to processing or withdraw consent where applicable. In such cases, the recruiting process may no longer be continued if the relevant processing is necessary for evaluation or communication.
Requests regarding recruiting-related privacy matters may be sent to office@totpx.com.
Recruiting-related data is processed using appropriate technical and organizational measures intended to protect confidentiality, integrity and security.
Access to applicant data should generally be limited to persons involved in the recruiting or onboarding process.
If recruiting-related systems or providers process data outside the EU or EEA, appropriate safeguards may be implemented where required under applicable data protection law.
Applicants may have rights including access, rectification, deletion, restriction, objection, data portability and withdrawal of consent where applicable.
TOTPX may update this Recruitment Privacy Information if recruiting systems, legal requirements or recruiting-related processing activities change.